Q&A

The Russian Labour Safety Week has been held since 2015 and has become a major occupational health and safety (OHS) event in Russia and abroad.

Russian Labour Safety Week is a discussion platform designed to present current trends in the development of all aspects of labour relations. It aims to share experiences and discuss prospects for activities in the field of ensuring safe working conditions, employee health, and industrial safety issues.

More information is available in the About The Week section.

Join the Russian Labour Safety Week online community.

Telegram channel: t.me/rusafetyweek

Community on VK: vk.com/rusafetyweek

Youtube-channel

The Russian Labour Safety Week 2023 will be held on 26–29 September 2023. The regular venue for the event is Sirius Park of Science and Art.

Address: Sirius Federal Territory,1,Olimpiysky Prospekt.

More information is available in the Venue section.

The Ministry of Labour and Social Protection of the Russian Federation will be organizing the event. The Russian Labour Safety Week Organizing Committee is headed by Deputy Prime Minister of the Russian Federation Tatyana Golikova.

The Roscongress Foundation was acted as the operator of the Russian Labour Safety Week.

The Roscongress Foundation – is a socially oriented non-financial development institution and a major organizer of international conventions; exhibitions; and business, public, sporting, and cultural events. It was established in pursuance of a decision by the President of the Russian Federation.

Official website and Information and Analytical System of the Roscongress Foundation: roscongress.org.

The Roscongress Foundation has an official Telegram channel in English – t.me/RoscongressDirect.

The Russian Labour Safety Week 2023 programme will be published on the website nearer the time of the event.

To become a moderator or speaker at the Russian Labour Safety Week 2023, you should send a letter to Georgy Molebnov, the head of the working group responsible for programme preparation and Director of the Department of Occupational Health and Safety at the Ministry of Labour and Social Protection of the Russian Federation.

In the letter, please provide your contact details, position, organization and a brief abstract of your presentation on the chosen topic.

The email should be sent to: pr15@mintrud.gov

The application should include an indication of the specific direction of the planned presentation, in alignment with the programme architecture.

For more information, please contact the Russian Labour Safety Week 2023 information centre:

+7 (495) 640 7827.

The Youth Day will take place on 29 September.

The event will bring together students, young specialists and experts, as well as representatives of heads of universities, manufacturing companies and industry organizations.

Russian Labour Safety Week is a unique platform for expert discussions, presentations of innovative projects and services, constructive dialogues, experience exchange, solution-seeking, and the collaborative efforts of individuals from the realms of science, business, government, and public organizations. Its primary goal is to transform the approach to occupational safety.

To participate in the exhibition with a stand, please fill in the Exhibitors application form. Please tick the ‘Participate with a stand’ box in the application form.

Contacts for partners and exhibitors:

 +7 (499) 760 3474
partner@rusafetyweek.com

The preliminary catalogue of exhibitors will be placed in the section with the same name on the website. Closer to the event dates, a site map will be published on the website, marking the exhibitors' stands.

Yes, you can. To do this, please register on your Roscongress personal account. On the 5th step of registration, select 'Russian Labour Safety Week' from the list of proposed events and choose the 'Exhibition Visitor' participation package. Visiting the exhibition is free of charge.

A detailed description of the participation package can be found in the Conditions for participation section.

If you wish to submit an application to attend the Russian Labour Safety Week 2023, please sign up for a Roscongress personal account on the foundation website (roscongress.org).

Once you have completed the registration process, an email will be sent to the address you specified, containing your login and password for your Roscongress personal account.

If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.

If you did not select an event (step 5) when registering for your Roscongress personal account, you need to log in and fill in the application form for participation in Russian Labour Safety Week 2023 in the ‘Events – Future’ section.

The Organizing Committee reserves the right to refuse an invitation to an applicant without explanation.

In 2023, the Russian Labour Safety Week has four participation packages – Standard, Premium, Youth Day Participant and Exhibition Visitor.

A description of the terms and conditions of participation and costs can be found in the Conditions for participation section.

To attend the business programme events from 26 to 29 September (except for events by special invitation), choose the Premium or Standard package.

The Exhibition Visitor participation package is suitable for you. Visiting the exhibition is free of charge from 26 to 29 September, but it does not grant access to the events of the business programme and the business communication areas reserved for participants. A detailed description of the participation package is available in the Conditions for participation section.

For a description of each package and details on the participation fee, please visit the Conditions for participation section of the website.

There are no discounts available for the event. For a description of each package and details on the participation fee, please visit the Conditions for participation section of the website.

Access to the Russian Labour Safety Week 2023 plenary session is by special invitation only, and will not be offered as part of the participation packages.

No, participation certificates are not provided.

Participants who have received an invitation but have decided not to attend the Russian Labour Safety Week 2023, or who have previously confirmed their participation but no longer plan to attend are kindly requested to officially decline their participation via the Roscongress personal account or by informing the appropriate member of staff at the Roscongress Foundation.

Go to your Roscongress personal account, select Russian Labour Safety Week under 'My events' and click the 'Decline' button in the Event dashboard section.

A participant can only be substituted with the approval of the Organizing Committee.

If a participant who has confirmed their participation can no longer attend the Russian Labour Safety Week 2023 for any reason, and you wish to arrange a replacement, please contact your personal manager at the Roscongress Foundation.

Your personal manager’s contact information can be found in the Roscongress personal account and in your invitation letter.

1. Go to the ‘My events’ section of the Roscongress personal account
2. Select Russian Labour Safety Week
3. Go to the ‘Event dashboard’ section
4. Open the ‘Payment’ section
5. Enter the payer’s information (make sure you enter the information of the individual or legal entity making the payment)
6. Select the payment method:
   • invoice in roubles or bank card for residents of the Russian Federation
   • invoice in roubles/US dollars/euros or bank card for non-residents of the Russian Federation
7. Select the type of payment document: a participation agreement or invoice agreement (a single document incorporating both the agreement and invoice for payment)

More information is available in the Participation fee payment section.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation agreement.

Steps for paying the participation fee by agreement:

1. Download the participation agreement from the Roscongress personal account
2. Print and sign the agreement, and email a scanned copy to Russian Labour Safety Week 2023 personal manager at the Roscongress Foundation
3. Download the generated invoice
4. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

Acceptable payment forms include Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks and UnionPay payment system cards issued by foreign banks. Payments are made in Russian roubles.

Before proceeding to payment, please make sure that:

• there are sufficient funds on the bank card;
• the payer’s bank has not set a one-time transfer amount limit.

For more information on the payment process, please visit the Participation fee payment section on the website.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation invoice agreement.

Steps for paying the participation fee by invoice agreement:

1. Download the invoice agreement from the Roscongress personal account
2. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

Acceptable payment forms include Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks and UnionPay payment system cards issued by foreign banks. Payments are made in Russian roubles.

Before proceeding to payment, please make sure that:

• there are sufficient funds on the bank card;
• the payer’s bank has not set a one-time transfer amount limit.

For more information on the payment process, please visit the Participation fee payment section on the website.

The Roscongress personal account is an information space, communication tool, and service platform for participants of all Roscongress Foundation events.

Features:

• submit applications to attend events organized by the Roscongress Foundation;
• browse upcoming events and plan your personal schedule using the business calendar;
• receive updates to your participation status and learn about services offered at various events organized by the Roscongress Foundation;
• access resources and analysis on previous events organized by the Foundation.

You can register for a Roscongress personal account on the Roscongress Foundation website.

You can register for a Roscongress personal account in five simple steps. Step one is to fill in your personal details. You will then be prompted to provide your passport details, information about your organization and your contact details. The fifth and final step is to select the event.

Once you have completed the registration process, an email will be sent to the address you have provided containing your login and password for your Roscongress personal account.

To log in to your Roscongress personal account, please enter the login and password emailed to you when you first registered for your account.

If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.

If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.

The Roscongress Foundation strictly adheres to legal requirements governing the protection of every participant’s personal data.

The Roscongress personal account has been developed using SSL data encryption technology to ensure the highest levels of security and confidentiality of your personal information.

When registering for a Roscongress personal account or applying to attend the Russian Labour Safety Week 2022, participants must consent to the processing of their personal data. This consent is a requirement under Russian law, and applications to participate in events cannot be processed without it.

The Roscongress Foundation strictly adheres to legal requirements governing the protection of every participant’s personal data.

The Roscongress personal account has been developed using SSL data encryption technology to ensure the highest levels of security and confidentiality of your personal information.

When registering for a Roscongress personal account or applying to attend the Russian Labour Safety Week 2023, participants must consent to the processing of their personal data. This consent is a requirement under Russian law, and applications to participate in events cannot be processed without it.

The full terms and conditions for processing personal data can be found on the Roscongress personal account registration page.

Should you wish to edit your personal information, go to the ‘My events’ section of the Roscongress personal account and select International Russian Labour Safety Week 2023.

If you need to edit your personal information as it appears in the general settings of your Roscongress personal account, or if you need to make changes to uneditable fields, please contact your personal manager at the Roscongress Foundation.

Your personal manager’s contact information can be found in your invitation letter. Alternatively, call the Russian Labour Safety Week 2022 information centre on +7 (495) 640 7827.

The business and cultural programme venue may only be accessed with an accreditation badge for the Russian Labour Safety Week 2023. The badge is the only valid document confirming a participant’s accreditation.

More information is available in the Badge collection section.

A range of items will be prohibited from the event venue. In order to avoid any inconvenience when accessing the venue, participants are advised to leave any such items at their accommodation or in their vehicle.

A full list of prohibited items will be published on the website in the ‘Access to the event venue’ section closer to the dates of the event.

Before collecting their badges, participants are advised to ensure the following:

• participation in the event is confirmed via the Roscongress personal account;
• personal information provided in the Roscongress personal account matches participants’ ID exactly;
• a badge photo has been uploaded to the Roscongress personal account;
• participation fee is paid (when choosing a paid participation package)

Photograph requirements:

• colour photograph on a light background;
• 480x640 pixels in size;
• image format – JPG or JPEG;
• front view of the participant’s entire face, without head covering;
• subject’s face must take up at least 70% of the image.

You will receive an email notification, when your badge is ready. You can check whether your accreditation badge is ready for collection in the Roscongress personal account, via your personal manager at the Roscongress Foundation, or by calling the event information centre on +7 (495) 640 7827.

A participant badge can be collected in person upon presentation of:

• ID (info must match that in the Roscongress personal account)
• the original copy of the personal data processing consent form

Alternatively, badges may be collected by an authorized representative under power of attorney.

If information contained in the participant’s ID has changed in the time since a participation application was submitted, the participant’s Roscongress personal account must be updated accordingly. If changes need to be made to uneditable fields, please contact your personal manager at the Roscongress Foundation.

Before issuing a badge, a member of staff at the accreditation point will check that the information in the Roscongress personal account matches that on the document provided. Should there be any discrepancies, it will not be possible to issue a badge on the same day.

Absolutely. If the badge is being collected by an authorized representative, they must provide the following:

1. Authorized person’s passport
2. Original of standard power of attorney
3. List of participants (attached to the power of attorney)
4. Copies of participants’ passports
5. Originals of personal data consent forms

The power of attorney form and an example of how to complete it is available for download from the Badge collection section.

Badges can be collected from one of the Russian Labour Safety Week accreditations points.

The locations and operating hours of the accreditation points are published in the Badge collection section.

If your accreditation badge is lost or damaged, please go to the Help Desk or any accreditation stand immediately. The badge will then be blocked, and a replacement badge will be issued to the holder upon written request.

Congress Attaché is the official Russian Labour Safety Week 2023 participant accommodations partner.

Detailed information will be available on the website in the near future. Please follow updates on the Week website and email communications.

To book rooms at special rates for Russian Labour Safety Week 2023 participants, please contact the Congress Attaché by email booking@congressattache.com 

Congress Attaché, the official accommodation partner of Russian Labour Safety Week, will have concierge stands at the event venue where participants can obtain their booking documents.

For participants with Premium and Standard packages, meals are provided free of charge in the business lounge areas of the Russian Labour Safety Week venue. Premium package participants will also be catered for in the VIP Lounge.

All catering areas for participants and the media will be organized in accordance with Rospotrebnadzor's requirements for the organization and conduct of congress and exhibition events.

Free shuttles will be organized for participants and media representatives during the Russian Labour Safety Week.

It will be possible to learn more about the latest shuttle schedule in the ‘Shuttles’ section on the event website nearer the time of the event.

During the Russian Labour Safety Week, participants will be able to rent a car with a driver.

Detailed information about car rental is published in the Vehicle rental section.

We do recommend having cash with you for the entire duration of the Russian Labour Safety Week due to restricted use of foreign bank cards in Russia.

The use of MIR and UnionPay cards in Russia is not restricted in any currency. We do recommend participants to get a new card/bring an existing card of these systems, if possible.

Please note that UnionPay has started its operations in Russia relatively recently. Therefore, cards of this payment system may occasionally malfunction.

Please note the following currency exchange restrictions:

• only USD and EUR cash can be freely exchanged for RUB cash.
• you must present your ID (passport) for transactions over RUB 40,000.
• there is NO exchanging non-cash currency for RUB cash using MasterCard or Visa bank cards issued outside of Russia. It is also not possible to withdraw RUB cash from these cards.

Follow currency exchange updates on the official website of the Bank of Russia at cbr.ru.

Sochi has subtropical climate. The average temperature in September can range from +15°С to +25 °. During the Week, rain is possible, for this reason it is recommended to take warm clothes and an umbrella with you.

Today, Sochi is Russia’s main resort city and the capital of the Russian south. It is a major financial and cultural centre that has grown rapidly in recent decades.

September is an ideal time for excursions and attending cultural events. An excursion booking desk will be available at the Russian Labour Safety Week venue for participants to book their excursions. All excursions and services must be paid for separately by the participant.