Q&A
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Q&A

  • ABOUT THE RUSSIAN LABOR SAFETY WEEK
    • What is the Russian Labor Safety Week?

      The Russian Labour Safety Week has been held since 2015 and has become a major occupational health and safety (OHS) event in Russia and abroad. 

      Over 2500 people took part in the Russian Labour Safety Week 2021. The main programme included over 100 events across various formats, including  panel sessions, roundtables, lectures, industry specialist meetings, etc. The trade exhibition showcased 50 companies and organizations.

      At the Russian Labour Safety Week 2022 Russian developments in the field of labor protection, industrial and environmental safety will be demonstrated, events will be held to exchange experience and discuss labor protection management systems at enterprises in all sectors of the economy, as well as to expand international cooperation.

    • When and where will the Russian Labor Safety Week take place?

      The Russian Labour Safety Week 2022 will be held on 27–30 September 2022. The regular venue for the event is Sirius Park of Science and Art.

      Address: Sirius Federal Territory, 1, Olimpiysky Prospekt.

      More information is available in the Venue section.

    • Who is organizing the Week?

      The Ministry of Labour and Social Protection of the Russian Federation will be organizing the event. The Russian Labour Safety Week Organizing Committee is headed by Deputy Prime Minister of the Russian Federation Tatyana Golikova.

      The Roscongress Foundation – is a socially oriented non-financial development institution and a major organizer of international conventions; exhibitions; and business, public, sporting, and cultural events. It was established in pursuance of a decision by the President of the Russian Federation.

      The Foundation was established in 2007 with the aim of facilitating the development of Russia’s economic potential, promoting its national interests, and strengthening the country’s image. One of the roles of the Foundation is to comprehensively evaluate, analyse, and cover issues on the Russian and global economic agendas. It also offers administrative services, provides promotional support for business projects and attracting investment, and helps foster social entrepreneurship and charitable initiatives.

      Each year, the Foundation’s events draw participants from 208 countries and territories, with more than 15,000 media representatives working on-site at Roscongress’ various venues. The Foundation benefits from analytical and professional expertise provided by 5000 people working in Russia and abroad. In addition, it works in close cooperation with 162 economic partners; industrialists’ and entrepreneurs’ unions; and financial, trade, and business associations from 75 countries worldwide.

      The Roscongress Foundation has Telegram channels in Russian (t.me/Roscongress), English (t.me/RoscongressDirect), and Spanish (t.me/RoscongressEsp).

      Official website and Information and Analytical System of the Roscongress Foundation: roscongress.org.

  • BUSINESS PROGRAMME
    • What events will be included in the Week business programme?
      The Russian Labour Safety Week 2022 programme will be published on the website nearer the time of the event. Currently, participants can see the Programme architecture.
    • How can I take part in the Week as a moderator or speaker?

      If you would like to be a moderator or a speaker at the Russian Labour Safety Week 2022, but your organization is not a partner of the Week, please send a request to Anton Kotyakov, Minister of Labour and Social Protection of the Russian Federation. Mr. Kotyakov is also the Deputy Chairman of the Organizing Committee and heads the working group for preparation of the programme.

      The request should be sent to two addresses: to the email of the Ministry of Labour of the Russian Federation (mintrud@mintrud.gov.ru) and to the programme department of the Russian Labour Safety Week 2022, (forum@rusafetyweek.com). In the request, please indicate your contact information, position, organization, and a short abstract on the chosen topic.

      If you are submitting your request after the programme architecture has been published online, please also indicate where specifically the presentation would fit within the programme.

      For more information, please contact the Russian Labour Safety Week 2022 information centre: +7 (495) 640 7827.
    • Does the programme incorporate a youth element?

      The Youth Day will take place on 30 September.

      The event will bring together students, young specialists and experts, as well as representatives of heads of universities, manufacturing companies and industry organizations.

    • Broadcast of events

      In the Broadcast section of the Roscongress personal account, participants will be able to watch live broadcasts of business programme events taking place in the Plenary conference hall and in conference halls 4, 6 and 7, as well as archived broadcasts.

      Live broadcasts of events taking place in these halls will also be available in the Programme section of the Russian Labour Safety Week website and on the Roscongress Foundation website.

      Recordings of all events will be available in participants’ Roscongress personal accounts once the events are over.
  • PAYMENT OF PARTICIPATION FEE
    • How do I pay the participation fee?

      To pay the participation fee, go to the ‘My events’ section of the Roscongress personal account, select the Russian Labour Safety Week 2022, go to the 'Event dashboard' section and open the 'Payment' tab.

      Once in the 'Payment' section, enter the payer’s information, and select the payment method (invoice in roubles or bank card for residents of the Russian Federation, or invoice in roubles/US dollars/euros or bank card for residents of other countries). The participant may then select the type of payment document: an agreement or invoice agreement (a document acting as both an agreement and an invoice).

      For more information on the payment process, please visit the Participation fee payment section on the website.
    • How do I pay by agreement?

      The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation agreement.

      Steps for paying the participation fee by agreement:

      1. Download the participation agreement from the Roscongress personal account

      2. Print and sign the agreement, and email a scanned copy to Russian Labour Safety Week 2022 personal manager at the Roscongress Foundation

      3. Download the generated invoice

      4. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

      Acceptable payment forms include Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks and UnionPay payment system cards issued by foreign banks. Payments are made in Russian roubles.

      Before proceeding to payment, please make sure that:

      • there are sufficient funds on the bank card;

      • the payer’s bank has not set a one-time transfer amount limit.


      For more information on the payment process, please visit the Participation fee payment section on the website.

    • How do I pay by invoice agreement?

      The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation invoice agreement.

      Steps for paying the participation fee by invoice agreement:

      1. Download the invoice agreement from the Roscongress personal account

      2. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

      Acceptable payment forms include Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks and UnionPay payment system cards issued by foreign banks. Payments are made in Russian roubles.

      Before proceeding to payment, please make sure that:

      • there are sufficient funds on the bank card;

      • the payer’s bank has not set a one-time transfer amount limit.

      For more information on the payment process, please visit the Participation fee payment section on the website.
    • Where can I obtain the original participation agreement?
      In the immediate vicinity of the Russian Labour Safety Week venue, at Checkpoint 1, there will be a financial services stands. At this desk, participants can obtain their original participation agreement.
  • ROSCONGRESS PERSONAL ACCOUNT
    • What is the Roscongress personal account?

      The Roscongress personal account is an information space, communication tool, and service platform for participants of all Roscongress Foundation events.

      Features:

      • submit applications to attend events organized by the Roscongress Foundation;

      • browse upcoming events and plan your personal schedule using the business calendar;

      • receive updates to your participation status and learn about services offered at various events organized by the Roscongress Foundation;

      • access resources and analysis on previous events organized by the Foundation.

    • How do I register via the Roscongress personal account?

      You can register for a Roscongress personal account on the Roscongress Foundation website.

      You can register for a Roscongress personal account in five simple steps. Step one is to fill in your personal details. You will then be prompted to provide your passport details, information about your organization and your contact details. The fifth and final step is to select the event.

      Once you have completed the registration process, an email will be sent to the address you have provided containing your login and password for your Roscongress personal account.
    • How do I log in to my Roscongress personal account?
      To log in to your Roscongress personal account, please enter the login and password emailed to you when you first registered for your account. If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.
    • I already have Roscongress personal account, I have forgotten my login and password. What should I do?

      If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.

    • How is the confidentiality of data in the Roscongress personal account protected?

      The Roscongress Foundation strictly adheres to legal requirements governing the protection of every participant’s personal data.

      The Roscongress personal account has been developed using SSL data encryption technology to ensure the highest levels of security and confidentiality of your personal information.

      When registering for a Roscongress personal account or applying to attend the Russian Labour Safety Week 2022, participants must consent to the processing of their personal data. This consent is a requirement under Russian law, and applications to participate in events cannot be processed without it.

      The full terms and conditions for processing personal data can be found on the Roscongress personal account registration page.
    • How can I make changes to my personal information?

      Should you wish to edit your personal information, go to the ‘My events’ section of the Roscongress personal account and select Russian Labour Safety Week 2022.

      If you need to edit your personal information as it appears in the general settings of your Roscongress personal account, or if you need to make changes to uneditable fields, please contact your personal manager at the Roscongress Foundation. Your personal manager’s contact information can be found in your invitation letter. Alternatively, call the Russian Labour Safety Week 2022 information centre on +7 (495) 640 7827.
    • What features are available in the Roscongress personal account?

      Participants who have received an invitation can confirm their participation in Russian Labour Safety Week 2022 in the ‘My events – Russian Labour Safety Week 2022 – Event dashboard’ section of their account. 

      Participants can also use the ‘Event dashboard’ to do the following:

      • edit their personal data;

      • generate an agreement or invoice agreement and pay the participation fee;

      • request services.

  • ACCESS TO THE VENUE
    • How do I access the Week venue?

      The business and cultural programme venue may only be accessed with an accreditation badge for the Russian Labour Safety Week 2022. The badge is the only valid document confirming a participant’s accreditation.

      The badge is personalized and may not be transferred to third parties. Participants should keep their badges and identity documents with them at all times while at the Russian Labour Safety Week venue.

      In order to avoid any inconvenience when accessing the venue, participants are advised to leave any prohibited items at their accommodation or in their vehicle. A full list of prohibited items will be published on the website in due course.

    • What should I check before collecting my badge?

      Before collecting their badges, participants are advised to ensure the following:

    • Why do I need to submit a scanned copy of my passport?

      In order to expedite the procedure for issuing a badge, participants may upload a scan of their passport (pages containing photo and ID info) in the 'My Events – Russian Labour Safety Week – Event dashboard– Personal information' section of the Roscongress personal account.

      Please ensure that scans are legible and contain all the information entered during registration, including passport number and serial number (if applicable), passport issuing authority, date of issue, and photograph.


    • What are the requirements for the badge photograph?

      Photograph requirements:

      • colour photograph on a light background;

      • 480x640 pixels in size;

      • image format – JPG or JPEG;

      • front view of the participant’s entire face, without head covering;

      • subject’s face must take up at least 70% of the image.

    • How can I check that my badge is ready for collection?
      All participants will be notified by e-mail when the badge is ready. Also, you can check whether your accreditation badge is ready for collection in the Roscongress personal account, via your specialist at the Roscongress Foundation, or by calling the Forum information centre at Roscongress personal account.
    • What documents are required to collect participant badge?

      A participant badge can be collected in person upon presentation of ID (info must match that in the Roscongress personal account) and the original copy of the personal data processing consent form. Alternatively, badges may be collected by an authorized representative under power of attorney.

      If information contained in the participant’s ID has changed in the time since a participation application was submitted, the participant’s Roscongress personal account must be updated accordingly. If changes need to be made to uneditable fields, please contact your personal manager at the Roscongress Foundation.

      Before issuing a badge, a member of staff at the accreditation point will check that the information in the Roscongress personal account matches that on the document provided. Should there be any discrepancies, it will not be possible to issue a badge on the same day.

    • How do I collect a badge for another participant?

      If the badge is being collected by an authorized representative, they must provide the following:

      1. Authorized person’s passport

      2. Original of standard power of attorney*

      3. List of participants (attached to the power of attorney)

      4. Copies of participants’ passports**

      5. Originals of personal data consent forms

      * The power of attorney form and an example of how to complete it will be available for download from the ‘Badge collection’ section of the website nearer the time of the Russian Labour Safety Week.

      ** The power of attorney is not valid without a list of all participants to be accredited, copies of their passports, and original copies of their personal data processing consent forms. Copies of passports will be returned once the badges have been issued.

    • Where do I get my badge?
      Badges can be collected from one of the Russian Labour Safety Week accreditations points. The locations and operating hours of the accreditation points will be published in the ‘Badge collection’ section of the website nearer the time of the event.
    • Can I replace a lost or damaged badge?
      If your accreditation badge is lost or damaged, please go to the Help Desk or any accreditation stand immediately. The badge will then be blocked, and a replacement badge will be issued to the holder upon written request.
  • TRANSPORT
    • Will transport services be organized for participants?
      Free shuttles will be organized for participants and media representatives during the Russian Labour Safety Week. It will be possible to learn more about the latest shuttle schedule in the Shuttles section on the Forum website nearer the time of the event.
    • Will it be possible to rent a vehicle?
      During the Russian Labour Safety Week, participants will be able to rent a car with a driver. Detailed information about car rental will be published in the ‘Car rental’ section.
    • Will it be possible to come for a personal vehicle?

      Yes, you can come with your personal vehicle. Non-accredited vehicles and taxis may pick up and drop off passengers on Olympiyskiy Prospekt, at Checkpoint 1.

      Please note that additional restrictions may apply.


  • SERVICES
    • Where can I find a list of hotels for participants?

      Congress Attaché is the official Russian Labour Safety Week 2022 participant accommodations partner.

      Detailed information will be available on the website in the near future. Please follow updates on the Forum website and email communications.

      To book rooms at special rates for Russian Labour Safety Week 2022 participants, please contact the Congress Attaché by email booking@congressattache.com  or phone +7 (812) 928 2129.

      More information is available in the Hotels section.

    • I have made a hotel reservation. Where can I obtain the booking documents?
      Congress Attaché, the official accommodation partner of Russian Labour Safety Week, will have concierge desks at the Forum venue where participants can obtain their booking documents.
    • Is food provided at the Week venue?

      For participants with Premium and Standard packages, meals are provided free of charge in the business lounge areas of the Russian Labour Safety Week venue. Premium package participants will also be catered for in the VIP Lounge.

      All catering areas for participants and the media will be organized in accordance with Rospotrebnadzor's requirements for the organization and conduct of congress and exhibition events.


    • How do I book an excursion?
      At the Russian Labour Safety Week venue there will be theatre ticket and guided tour booking stand. All excursions and services must be paid for separately by the participant.
  • CURRENCY AND BANK CARD TRANSACTIONS
    • What is the best way to pay for goods and services?

      We do recommend having cash with you for the entire duration of Russian Labour Safety Week due to restricted use of foreign bank cards in Russia.

      The use of MIR and UnionPay cards in Russia is not restricted in any currency. We do recommend participants to get a new card/bring an existing card of these systems, if possible.

      Please note that UnionPay has started its operations in Russia relatively recently. Therefore, cards of this payment system may occasionally malfunction.



    • What are the currency exchange restrictions?

      Please note the following currency exchange restrictions:

      • only USD and EUR cash can be freely exchanged for RUB cash. 

      • you must present your ID (passport) for transactions over RUB 40,000. 

      • there is NO exchanging non-cash currency for RUB cash using MasterCard or Visa bank cards issued outside of Russia. It is also not possible to withdraw RUB cash from these cards. 

      Follow currency exchange updates on the official website of the Bank of Russia at cbr.ru.

  • ABOUT SOCHI
    • What is the weather in Sochi in late September?
      Sochi has subtropical climate. The average temperature in September can range from +15°С to +25 °. During the Week, rain is possible, for this reason it is recommended to take warm clothes and an umbrella with you.
    • What time zone is Sochi in?
      Sochi is on Moscow time (UTC+3).
    • How do I book a tour of Sochi and its surroundings?
      Today, Sochi is Russia’s main resort city and the capital of the Russian south. It is a major financial and cultural centre that has grown rapidly in recent decades. September is an ideal time for excursions and attending cultural events. An excursion booking desk will be available at the Russian Labour Safety Week venue for participants to book their excursions. All excursions and services must be paid for separately by the participant.